Administrative / Insurance Assistant - Temporary!
Job Description
- HOURS: Full-Time Hours, Monday – Friday, 8 am – 5 pm
- DURATION: Temporary until approximately 12/2023.
- WORKPLACE: In office only.
- PAY: $24.00 - $26.00 per hour, depending on experience.
- BENEFITS: Weekly payroll, direct deposit, online time entry, sick leave pay, and upon meeting eligibility: holiday pay, vacation pay and 401K Retirement Plan.
- Answer incoming telephone calls
- Greet visitors
- Open, identify correct recipient, scan and distribute incoming mail each day. Scan other items as required and requested.
- Distribute incoming fax messages
- See that all mail reaches postal service on time each day. Fold and stuff for various mailings
- Track inventory of stationery and office supplies. Order supplies as needed.
- Coordinate maintenance of office equipment (copier, fax, phones, etc.)
- Library filing as needed
- Assist with kitchen care: Load/unload dishwasher; restock beverage refrigerator; restock supplies.
- Follow Up on RSVPs for the events
- Coordinate all events at direction of events committee
- Coordinate and order in-house office lunches
- Other miscellaneous administrative duties
- Enter data into Excel spreadsheets for CMs, CAs as needed. Assist in data entry for accounting
- Request loss runs from insurance companies / TPAs / wholesale brokers
- Check carrier websites daily for policies, endorsements, audits, and cancellations
- Type up renewal surveys as needed
- Request and retrieve Motor Vehicle Records
- Assist with sending emails and letters to the clients
- Process loss runs for Risk Control Team
- Other miscellaneous customer service tasks
- Minimum of 2 years’ experience recently working in an office environment as an Administrative / Insurance Assistant, or similar role.
- Proficient with Microsoft Excel, Word, and Outlook.
- Clear communication skills; verbal and written.
- Detail oriented and able to multi-task.
- Regular and consistent attendance as defined per Company policy.
- Work is performed in a typical interior/office work environment.
- Ability to use computer keyboard and sit in a stationary position for extended periods as well as the use of office equipment such as fax and copy machines, and telephones.
- May be required to stand for extended periods of time.
- Must possess effective communication and listening skills such that complicated information can be communicated in a straight-forward manner that the listener can understand, as well as paraphrasing and questioning to gain a complete understanding of the speakers concerns and goals.
- Ability to prioritize, multi-task, set goals and meet deadlines.
- Must be a team player that possesses strong customer service and problem-solving skills.
- Must have a professional demeanor, be detail oriented, organized, highly ethical and have a positive attitude.
Meet Your Recruiter
Sharlene Theakston
Director of Recruiting
Sharlene has been with SDI Staffing since 1998. She is most passionate about recruiting, helping candidates find a successful career in insurance, and assisting clients with finding the top talent they are seeking. Currently, Sharlene works as the Director of Recruiting / Sr. Account Manager. She evaluates applicants on their skills, education, work history, personality and salary requirements. She also works with clients to assist them in their search for applicants that have the experience and skills they are seeking for their office. Sharlene is also a mentor and assists the team with training and answering any questions about staffing or office procedures. She is an active member of Professional Women in Insurance, California Staffing Professionals and the American Staffing Association. She is trained in CA Employment and Sexual Harassment Law (FMLA, Meal & Rest Periods, Exempt & Non-Exempt Employees, etc.).
Sharlene was born and raised in San Diego, CA. She enjoys traveling as well as spending time with her husband, their two Labs, family and friends.