Administrative and Support Services

Ready to take the next step in your career? Explore our job opportunities in Administrative and Support Services today! This dynamic industry offers a rewarding blend of innovative solutions, impactful contributions to society, and job satisfaction. With endless growth opportunities, from executive assistants to office managers, this sector provides a platform for individuals to excel and make a difference. Join us in shaping the future of support services and unlock your potential in this exciting field.

Accounting/ Administrative Assistant

Santa Monica, CA 90405

Employment Type: Direct Hire Job Category: Administrative and Support Services Job Number: 7486

Job Description

Accounting/Admin Assistant needed for an Insurance Agency located in Santa Monica, CA.  Great opportunity for career growth into accounting or customer service! 
Under the direction of the Finance team, the Administrative Assistant assists with the routine functions of the accounting and operations departments; IT and facilities management.
  • HOURS:  Full-Time Hours, Mon-Fri, 8:00AM-5:00PM (can be flexible with earlier or later start and end times)
  • DURATION:  Direct Hire
  • WORKPLACE:  This is an in-office position, not remote.
  • PAY:  $45,000 - $ 55,000 per year, depending on experience.
  • BENEFITS:  This client offers a full comprehensive benefits package to include medical, dental, life insurance, 401K, PTO.  They pay 80% of health insurance premiums.  Parking at the office is paid 100% by the employer. 

  • Must have a minimum of 1 year of clerical/administrative office experience
  • Must be Technology savvy and proficient in MS Excel.
  • AA or 4-year college degree required or currently working towards a degree.
  • Excellent written and verbal communication skills.
  • Excellent organizational and time management skills.
  • Outstanding interpersonal and team skills.
  • Experience in Bookkeeping would be a plus, but not required.
  • Experience handling certificates of insurance using TrustLayer would be a plus, but not required.

Essential Duties:
  • Handle the company’s mail distribution.
  • Handle incoming calls.
  • Scan all company documents.
  • Combine and attach documents to our ERP system.
  • Run MVRs (Motor Vehicle Records),
  • Assist with Excel and Net Rate Comparison sheets.
  • Track certificates of insurance using TrustLayer,
  • Issue certificates of insurance.
  • Company bookkeeping. Entering daily receipts, depositing checks in the bank, recording automatic disbursements, retrieve invoices and commission statements Owner’s bookkeeping in QuickBooks,
  • Bank reconciliation on specific accounts,
  • Assist with vendor contracts renewals,
  • Handle licensing in all 50 states and execute compliance requirements under supervision and guidance.
  • Manage the company’s phone systems (desk phones and cellphones),
  • Assist with IT related tasks under supervision and guidance.
  • Order office supplies,
  • Place work orders with the property management company.


Meet Your Recruiter

Sharlene Theakston
Director of Recruiting

Sharlene has been with SDI Staffing since 1998. She is most passionate about recruiting, helping candidates find a successful career in insurance, and assisting clients with finding the top talent they are seeking. Currently, Sharlene works as the Director of Recruiting / Sr. Account Manager. She evaluates applicants on their skills, education, work history, personality and salary requirements. She also works with clients to assist them in their search for applicants that have the experience and skills they are seeking for their office. Sharlene is also a mentor and assists the team with training and answering any questions about staffing or office procedures. She is an active member of Professional Women in Insurance, California Staffing Professionals and the American Staffing Association. She is trained in CA Employment and Sexual Harassment Law (FMLA, Meal & Rest Periods, Exempt & Non-Exempt Employees, etc.).

Sharlene was born and raised in San Diego, CA. She enjoys traveling as well as spending time with her husband, their two Labs, family and friends.

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